Southern Suns Club Policy: Committee Members: Rights, Responsibilities & Obligations
This policy outlines the rights, responsibilities, and obligations of committee and subcommittee members of the Southern Suns Basketball Club. Southern Suns is a not-for-profit organization dedicated to developing and supporting junior basketball players and teams.
By adhering to these guidelines, we aim to create a fair, transparent, and efficient governing body that serves the best interests of our club and its members.
Declaration of Conflict of Interest
Committee members must declare any conflicts of interest, particularly regarding their children or relatives. In such cases, they must recuse themselves from discussions and decisions related to those matters.
If two or more committee members identify a potential conflict of interest involving another member, they may formally request that the member in question voluntarily excuse themselves from discussions or decision-making processes.
Roles and Responsibilities
Committee members are responsible for governance, strategic oversight, and leadership. The club’s appointed administrator will manage all operational matters. Unless directed otherwise, committee members should refrain from engaging in administrative tasks or stakeholder management.
Mandatory Attendance
Committee members must attend all scheduled meetings. Absences should be communicated in advance with valid reasons to the club president or another designated officer. If a member misses three consecutive meetings or six meetings within a 12-month period, they may be asked to vacate their position.
Committee Service Entitlements
After 12 months of continuous service, committee members are entitled to the following benefits:
Executive Committee Members:• President: 30% x full fee member per season• Vice President: 15% x full fee member per season• Treasurer: 25% x full fee member per season• Secretary: 20% x full fee member per season
Other Members:• General Committee of Management member: 5% x full fee member per season• Chair of Subcommittee: 15% x full fee member per season• General Subcommittee Member: 5% x full fee member per season
Entitlements accumulate per role, capped at one full fee member per season. Members may choose to donate their entitlements to the Southern Suns Player Scholarship Fund.
Sponsorship Opportunities & Privileges
Committee members who contribute to securing new sponsorship for Southern Suns are entitled to the following:
1. Financial Recognition: o Eligibility for up to 25% of the annual cash consideration from the partnership as an offset/discount on current season member registration. o This entitlement extends for the duration of the sponsorship agreement.
2. Limitations: o Subject to a cap of two full fee memberships per season. o Contra-based agreements are excluded.
3. Complementary Benefits: o Sponsorship privileges are granted in addition to Committee Service Entitlements.
4. Review Mechanism: o The Committee of Management retains the right to review and modify these provisions case-by-case, maintaining organizational integrity.
This framework ensures committee members' efforts are recognized while maintaining fairness and transparency in sponsorship contributions.
Accountability and Transparency
Committee members must uphold the highest levels of accountability and transparency, acting in the club's best interests. Decisions and actions must align with the club's mission and values.
Amendments to the Policy This policy may be amended as necessary by the Southern Suns Committee of Management. Any amendments will be communicated promptly to all committee and subcommittee members.
Amendments to the Policy This policy may be amended as necessary by the Southern Suns Committee of Management. Any amendments will be communicated promptly to all committee and subcommittee members.